The Top 5 Benefits of Remote Online Notarization for Busy Professionals
- Monique Edwards-Robinson
- Oct 18
- 4 min read
Updated: Oct 19
Remote Online Notarization (RON) Benefits
Remote online notarization allows busy professionals to notarize documents securely from anywhere, saving time, reducing costs, and maintaining full legal compliance—without disrupting workflow.
For busy attorneys, business leaders, and real estate professionals, efficiency matters. Traditional notarizations often mean travel, scheduling conflicts, and delays that disrupt your workflow and cost valuable time.
A remote online notary eliminates these challenges, making notarization faster, more accessible, and more secure. In this guide, we'll explore the top 5 benefits of RON and why thousands of professionals are switching to electronic notarization.
1. Convenience Anywhere
With online notary services, documents can be notarized securely from any location with internet access. Whether you're in the office, at home, or traveling, RON eliminates the need for in-person meetings.
Real-world scenarios:
Legal teams handling multi-party agreements across different states
Real estate professionals closing deals with out-of-state buyers
Business leaders signing contracts while traveling
Clients joining from home without taking time off work
This flexibility is ideal for professionals managing complex transactions across time zones.
2. Time Savings
What once took hours or days can now be completed in minutes. A session with an electronic notary saves time for you and your clients, freeing everyone to focus on higher-value work.
Time comparison:
Traditional notarization: Schedule appointment, travel (20-30 min), wait in office (15-30 min), travel back (20-30 min) = 1-2 hours total plus scheduling delay
Remote online notarization: Schedule appointment, join video session (15-30 min) = 15-30 minutes total
For professionals billing by the hour, this time savings translates directly to cost savings and increased productivity.
3. Enhanced Security
Electronic notarization includes stronger identity verification than a simple in-person ID check. Tools like KBA (Knowledge-Based Authentication), credential analysis, and tamper-evident seals create a reliable and secure process.
Security features:
Multi-factor identity verification (KBA + credential analysis + biometric)
Tamper-evident digital seals that show any document alteration
Full audio-video recording for audit trail and litigation support
Encrypted document storage and transmission
Permanent electronic journal for compliance
For attorneys and businesses handling sensitive documents, this level of security provides peace of mind and legal protection.
4. Accessibility Across Industries
From business document notarization to remote notary for contracts, RON works for nearly every industry. Attorneys, real estate agents, corporate professionals, and small business owners alike benefit from streamlined transactions.
Industries using RON:
Legal: Affidavits, powers of attorney, settlement agreements
Real Estate: Deeds, mortgages, closing documents
Business: Corporate contracts, board resolutions, authorizations
Finance: Loan documents, financial agreements
Healthcare: Medical authorizations, HIPAA documents
Estate Planning: Trusts, wills (in-person), advance directives
No matter your industry, RON can streamline your notarization process.
5. Legal Compliance
Virginia recognizes online notary acts performed remotely, and they are recognized by most courts, agencies, and financial institutions nationwide. This makes RON a dependable solution for professional and personal needs. Always verify acceptance with the receiving institution before filing or submitting.
Compliance advantages:
Full compliance with Virginia notary law
Recognized by most courts, agencies, and lenders nationwide; verify acceptance with receiving institution
MISMO-compliant platforms meet industry security standards
Permanent audit trail for regulatory compliance
Accepted by all 50 states and many international jurisdictions
Why Professionals Are Switching to RON
The shift to remote online notarization isn't just about convenience—it's about competitive advantage. Professionals who adopt RON:
Work faster: Close deals and complete transactions in minutes instead of days
Serve more clients: Expand to out-of-state and international markets without travel
Reduce costs: Eliminate travel time and associated expenses
Improve client satisfaction: Offer flexible, convenient notarization options
Enhance security: Provide better document protection and compliance
Stay competitive: Keep up with industry standards and client expectations
Frequently Asked Questions:
Is remote online notarization really as secure as in-person?
Yes. RON actually provides stronger security than traditional notarization. Multi-factor identity verification, tamper-evident seals, and full session recording create a more secure process than a simple in-person ID check.
Will my clients accept remote online notarization?
Most will prefer it. Clients appreciate the convenience, speed, and flexibility of RON. Once they experience a remote notarization session, many prefer it to traditional methods.
How much can I save with RON?
Savings vary by practice, but professionals typically save 1-2 hours per notarization (eliminating travel time and scheduling delays). For attorneys billing hourly, this translates to significant cost savings and improved billable productivity.
Can I use RON for all my notarization needs?
Most documents can be notarized online. Exceptions include wills (Virginia requires in-person) and a few specialized documents. Contact us to discuss your specific document types.
Is RON accepted by courts and agencies?
Virginia online notarizations are legally valid under Virginia law and recognized by most courts, government agencies, lenders, and financial institutions. Acceptance policies vary by jurisdiction and institution. Before filing or submitting, verify with the receiving party that they accept electronically notarized documents
Ready to experience the benefits of RON? Schedule your first session today.
Have questions about how RON can benefit your practice? Book a free 15-minute consultation to discuss your specific needs.
Monique Edwards-Robinson
MER Notary Services
757.737.5363
Disclaimer: MER Notary Services provides notarization only and does not provide legal advice.
Please consult an attorney regarding your specific situation.
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